Descripción de la oferta
Executive Assistant to the President and CEO
About Lever for Change
Lever for Change (LFC) connects donors with bold solutions to the world’s biggest problems—including issues such as racial inequity, gender inequality, lack of access to economic opportunity, and climate change. Lever for Change uses an inclusive, equitable model and due diligence process to create customized philanthropic challenges and tailored funding opportunities for donors. Top-ranked challenge finalists become members of the Bold Solutions Network—a growing global network that helps secure additional funding for these important projects. Founded by the John D. and Catherine T. MacArthur Foundation in 2019, Lever for Change has influenced nearly $2.5 billion in grants to date and supported more than 500 organizations. To learn more, visit www.leverforchange.org.
About the Role
As the Executive Assistant to the President and CEO at Lever for Change, you will be responsible for project management and administrative support for the most senior executives. Reporting to the Vice President, Operations (2026 hire), with dotted lines to the President and the CEO, you will be a collaborative, proactive member of the Operations team, which has the mission to ensure all business units at Lever for Change—a fast‑growing, entrepreneurial, mission‑driven organization—have the information and tools they need to be successful.
At the end of twelve months, success in this role would mean building trusted partnerships with the President, CEO and VP Operations to ensure senior executives can work efficiently and strategically, and creating and documenting working norms for leadership support tasks. These improvements will enable stronger coordination across business units and significantly increase executive leadership’s capacity to focus on strategy and external engagement.
The Objectives You Will Meet
As the Executive Assistant, you will have two major areas of responsibility: administrative support and leadership support. Success in these areas involves meeting the four growth dimensions for the role listed below.
Proactivity
Liaise with all business units to be an information conductor around all administrative and operations‑related tasks and provide resources on ways of working.
Adaptability
Execute all tasks and support organization‑wide initiatives with a curiosity mindset to find efficiencies in all pursuits.
Growth Mindset
Acquire and apply different skill sets across a range of responsibilities in areas such as operations, project management, onboarding, administration, and office management.
Client Orientation
Work with a client‑first mindset to orient around what internal and external stakeholders may need to drive organizational impact.
How You Will Meet These Objectives
Administrative Support
Build and manage executive document systems (e.g., Dropbox) with clarity and consistency.
Record critical tasks, discussions, and decisions in meetings upon the request of the President, CEO or VP Operations, and support prompt follow‑up.
Coordinate and manage logistics and AV needs for Senior Leadership meetings, full‑team meetings, and external or vendor meetings.
Perform general office management duties for a remote‑first team, such as ensuring an adequate inventory of business cards and pantry supplies.
Proactive tracking and management of tasks related to donor cultivation follow‑up, events, speaking engagements, travel, and other enterprise‑related activities.
Monitor and screen incoming emails and phone calls to the executive office.
Perform additional tasks as requested, including proofreading, editing and modest writing assignments; budget‑monitoring activities; vendor contracts administration; and data clean‑up.
Partner with Operations, Information Technology/Global Service, and external vendors to identify and resolve technology and systems requirements and issues for the executives.
Partner with Human Resources and Operations to support the onboarding of new staff and vendors.
Assist with special projects and workflow as requested, including project management and serving on internal working groups.
Leadership Support
Serve as the manager of the CEO’s and President’s calendars, liaising with highest‑level stakeholders with respect, discretion and professionalism, reflecting Lever for Change’s values.
Arrange and coordinate travel for the President and CEO.
Assist with the production of quarterly briefing materials for the Board of Directors.
Assist the CEO and President with research tasks, surveys and other projects.
Schedule and manage logistics for Senior Leadership Team, full‑team and Operations team meetings.
Process expense reports for the CEO, President and VP Operations.
Perform other tasks as assigned.
Who You Are
At Lever for Change, we welcome and embrace a variety of backgrounds, perspectives, and approaches to work.
3‑5 years of professional experience working with CEO, C‑Suite.
Excellent written, verbal, and interpersonal communication skills, and attention to detail.
Able to manage multiple tasks and projects under tight deadlines.
Ability to take initiative and work proactively.
A presence that is self‑confident and diplomatic with a collegial approach to work, and high professional standards.
Technologically savvy.
Able to work collaboratively in a team setting.
Trustworthy, respectful, and committed to excellence.
Proficient in Microsoft Office Suite (PowerPoint, Excel, Word, and Outlook).
Experience with Salesforce (or other CRM software).
Experience with mail merge, MailChimp, Eventbrite, Zoom Webinars, or other relevant platforms is a plus.
Experience with Adobe Creative Suite (InDesign in particular).
Physical Requirements and Work Environment
The work environment is an office setting. Intermittent physical activities will include bending, reaching, sitting, and moving around the office during working hours. Reasonable accommodations may be made to enable a person with physical disabilities to perform the job.
Must be able to navigate throughout various offices of the building.
Communicating with others to exchange information and perform duties.
Ability to read materials on a computer screen.
Repeating motions that may include the wrists, hands and/or fingers.
Moderate noise level consistent with an office environment.
This is a hybrid position with the organization’s primary office located in Chicago, IL. Applicants must be able to commute to the Chicago office 1–2 times per month, and as needed.
Annual salary for this role will start at $81,300. We offer a generous total compensation package that emphasizes both base salary and a comprehensive benefits package to support your life, health, and well‑being.
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