Descripción de la oferta
As Operations Administrator at Rubi Works, you will be managing our financial and administrative operations. Your role will encompass handling day-to-day bookkeeping, overseeing bank accounts, billing clients, resolving billing issues, processing payroll, and ensuring smooth administrative functions. You will leverage ERP systems, AR automation tools, and payroll PEO/EOR solutions to maintain operational efficiency and accuracy.Key ResponsibilitiesBookkeeping and Financial Management- Maintain accurate and up-to-date financial records.- Reconcile bank accounts and manage transactions.- Prepare and manage accounts payable and receivable.- Track expenses and generate financial reports as needed.Client Billing and Accounts Receivable- Prepare and issue client invoices.- Monitor and follow up on outstanding payments.- Resolve billing discrepancies and provide excellent client support.- Collaborate with the team to manage AR automation solutions.Payroll and Compliance- Process employee payroll using PEO/EOR platforms.- Ensure compliance with local, state, and federal regulations.- Maintain accurate payroll records and manage employee benefits administration.Administrative Operations- Oversee general administrative tasks to ensure smooth daily operations.- Manage vendor relationships and service agreements.- Support the implementation and optimization of ERP systems.- Handle sensitive and confidential information with discretion.Skills and ExperienceTechnical Skills- Proficiency in accounting software and ERP systems.- Experience with AR automation tools (e.G., Invoiced.Com ) and payroll platforms.- Strong knowledge of Microsoft Office Suite, particularly Excel.Qualifications- 3+ years of experience in bookkeeping, financial management, or a related field.- Familiarity with PEO/EOR solutions is a significant advantage.- Strong understanding of general accounting principles and payroll practices.Soft Skills- Excellent organizational and time management skills.- Strong attention to detail and accuracy in financial reporting.- Ability to communicate effectively with clients and team members.- Self-motivated and capable of managing tasks independently.Join Our TeamLocation: This is a remote position, but candidates must reside in Serbia or Montenegro.Working Hours: Core USA business hours with flexibility. If required, be ready to work from 11 am until 7 pm CEST (Monday - Friday) to support US daytime hours. For most of the time, schedule management is at your discretion but aligned with client meeting requirements.Compensation / Training:- Competitive salary aligned to Serbian or Montenegrin market standards.- The initial 3-month period will be contract-based. Upon successfully completing the probationary period, employment will transition to full-time through a local PEO/EOR arrangement. Health insurance, additional benefits, and growth opportunities available after a 3-month probation period.- Ability to participate in revenue sharing for reusable solutions built while at Rubi Works, depending on the scope and agreement.ABOUT RUBI WORKSJoin Rubi Works to develop innovative solutions in a transparent culture focused on excellence in solution delivery, collaboration, curiosity, and growth. Our mission is to help great companies overcome operational and technological barriers created by time and scarcity.We specialize in providing a wide range of solutions to help businesses optimize their operations and achieve their goals. Our core services include:- Data Automation: Analyzing and implementing data automation solutions to streamline processes.- Workflow Automation: Designing and implementing workflow automation to improve efficiency.- Business Intelligence: Providing business intelligence solutions to enhance data-driven decision-making.- Bespoke Software Development: Developing custom software tailored to the Client's unique needs.- Data Migration: Assisting with the migration of data between systems, ensuring a smooth transition.- Customization of Existing Software Systems: Tailoring and customizing existing software systems utilized by the Client to align with specific business requirements.- Custom Software Integration: Integrating custom software solutions into the Client's existing IT infrastructure to enhance functionality and efficiency.- Preconfigured Solutions (SaaS): Some of our preconfigured solutions are provided as Software as a Service (SaaS).- ERP Implementation on Odoo Platform: Providing tailored ERP solutions on the Odoo platform to streamline and enhance business operations.By joining Rubi Works, you'll contribute to innovative projects that make a real difference for our clients.#J-18808-Ljbffr
