Our client, a leading global Private Equity firm operating across three continents, is currently searching for a Bilingual (English speaking) Recruiting Coordinator to support full cycle recruitment for global hiring (both firm and portfolio). This role is ideal for an individual who enjoys a rigorous, “best in class” environment as well as a position that blends processes with frequent change and ambiguity.
Key Responsibilities

Support global recruitment efforts (for firmwide and portfolio hires), coordinating multiple hiring processes simultaneously, driving for completion within expected timescales
Work closely with close knit talent team who are primarily based in London, ensuring complete cohesion and fluid communication
Scheduling (across global timezones and often subject to last minute changes) all interviews and update calls, as well as relevant tests or assessments, ensuring highly efficient interview processes
Management and ownership of ATS system (AI driven) for all searches, ensuring all trackers and interactions are updated (and that all CVs treated according to relevant GDPR regulations)
Ensure Talent Acquisition leads are have necessary materials (CV, prep notes) prior to interviews/meetings
Support Talent Acquisition leads with providing timely updates on mandates across all business lines
Adopt a relationship driven approach, ensuring an excellent candidate experience
Understand the firm’s hiring strategy and consider potential of developing a robust network of relevant talent and contacts
Build rapport with wider team (global and local)

This role will be undertaken entirely in English and the chosen candidate must be a natural communicator. A relevant University degree, as well as proven experience in a high performance environment are also prerequisites. Past experience in a coordination/assistant position in Talent Acquisition (agency or in-house), Exec Search (CRM/Research) or Financial Services would be advantageous. Working knowledge of standard Tech and applications (Microsoft 365, Zoom, Slack, etc. ATS platforms) is required.
The ideal candidate will have a high level of EQ and bring maturity and resilience to perform as expected in this role. They will be exceptionally organised, able to juggle multiple priorities at once and know how to prioritise accordingly. An appetite for a busy, interactive position will stand the chosen candidate in good stead. This is a unique opportunity to contribute to this best in class recruitment function.
Candidates are advised that this firm performs background checks following the extension of a conditional offer.
Location - Madrid, Barrio Salamanca
Salary - Competitive + Benefits + Bonus
Timetable - Full time (flexibility required due to global nature of the role)
Incorporation - Q1 2026
Hybrid work approach
Contract - Permanent (subject to trial period)
Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align.
VSS is a recruitment agency committed to merit-based selection and non-discrimination under Spanish and EU law.
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