Descripción de la oferta
Admissions Assistant (Part-Time)
Location: Carrer Montevideo, 31 Barcelona, Spain | 20 hours/week
Schedule: Monday to Friday from 10am to 2pm
The Position
The AESA International School System is seeking a highly organized, professional, and results-driven Admissions & Enrollment Assistant to support both our Barcelona campus and our online school, AESA Prep International. This is not a clerical role. It is a structured, revenue-focused position that combines relationship management, sales discipline, data tracking, and operational precision. You will report to the Director of Operations and play a key role in driving sustainable enrollment growth.
About AESA
The AESA International School System comprises a global network of schools and affiliated academic programs. We offer students the opportunity to receive a great education that prepares them for success at university. Some of our students learn through face-to-face instruction at our campuses in Spain and the United States. Other students—from all over the world—learn through our innovative online school and its partners.
Role Overview
The Admissions Assistant manages the full admissions pipeline—from first inquiry through enrollment—for both on-campus and online programs. This role is ideal for someone who enjoys building relationships, creating and refining structured processes, and tracking measurable results.
Key Responsibilities:
Admissions Pipeline Management
Respond to all new inquiries within one business day
Qualify prospective families and students
Schedule and coordinate campus tours and virtual meetings
Track applicants through every stage of the funnel
Maintain accurate CRM and admissions records
Ensure no qualified lead is left without a defined next step
Conversion Focus
Drive inquiry-to-enrollment conversion rates
Monitor funnel performance and identify bottlenecks
Support achievement of enrollment targets
Track enrollment completion
Contribute to admissions forecasting
Family Experience
Serve as primary point of contact for prospective families
Deliver a polished, responsive, and professional experience
Provide timely follow-up and clear communication
Coordinate initial onboarding once a student enrolls
Administrative & Compliance Support
Prepare enrollment agreements and documentation
Ensure complete and compliant student files
Coordinate with finance regarding deposits and tuition plans
Maintain organized digital records
Reporting & KPIs
Maintain weekly admissions dashboard
Track conversion rates, lead sources, response times, and enrollments
Provide structured weekly reports to the Director of Operations
Candidate Qualifications
Required
Impeccable written and verbal communication skills in English and Spanish
High level of organization and follow-through
Comfort working with data, dashboards, and CRM systems
Professional demeanor with international families
Sales mindset without being pushy
Preferred
Full proficiency in Catalan and/or any other major world languages
Experience in education, international schools, or admissions
Experience in a structured sales or customer acquisition role
Familiarity with CRM tools
Performance Expectations
Success in this role is measured by:
One business day response rate to new inquiries
Conversion from qualified lead to tour/demo
Conversion from offer to deposit
Enrollment growth
Accuracy and completeness of admissions files
Weekly KPI reporting discipline
Schedule & Growth Opportunity
20 hours per week at AESA's Barcelona campus: Monday to Friday, 10am to 2pm
Strong performance may lead to expanded responsibilities, increased hours, and long-term growth into a senior admissions or other operations role
Compensation
Competitive compensation commensurate with experience.
How to Apply
Please submit the following documents to :
CV and cover letter explaining why you are interested in enrollment-driven education roles
Recommendation letter and/or professional references
